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Do your employees drive at work?

As you know, all employers are required by the Health and Safety at Work Act to ensure, so far as is reasonably practicable, the health, safety and welfare of their employees while at work and to ensure that other people are not put at risk by their employees’ activities.

So how does that relate to driving at work?

The Health and Safety Executive makes it clear (in INDG382 ‘Driving at Work’) that a vehicle used for an employer’s business (whoever the owner) is a place of work and all Health and Safety legislation applies.   The only exception is the requirement to report under RIDDOR, although section 5 of the Management Regulations clearly states that all accidents at work (including vehicle accidents) should be investigated and the results of investigations used to review and improve Health and Safety practices.

Work-related driving involves particular obligations for businesses as the driver is generally working alone.  The employer is required to ensure, amongst other things, that all vehicles used in work-related journeys (regardless of ownership) are in a roadworthy condition and fit for purpose.  Employers also need to provide lone worker support for their drivers, including necessary PPE equipment. 

ManORR has put together a traffic incident kit containing safety equipment recommended for all road journeys.  The kits include a hi-visibility vest, torch or light stick, disposable camera, foil blanket, first aid gloves, tape measure, road crayon, pen and paper. 

ManORR also provides an Incident Reporting Line which is available 24 hours a day, every day of the year.  It offers roadside guidance for employees in the event of their being involved in a road traffic collision, regarding (for example)
  • their personal safety
  • when to call the emergency services
  • their legal responsibilities
  • what information to collect
  • how to avoid becoming the victim of a staged accident / fraudulent claim

The information given by the driver is collated to provide a report to assist their employer in investigating the incident and also with regard to any insurance claim.

The kits are complementary to the Incident Reporting Line; together they provide the beginnings of a Health and Safety compliant solution for work-related driving.